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Initiating the PhD project

When you start as a PhD student at GSST, there are important things to sort out. These include:

  • creating a PhD plan in the Planner system (the initial version must be approved within three months of enrolment),
  • aligning expectations with your supervisor, and
  • sorting out the practicalities for your daily life as a PhD student.

This page has links to information about these subjects.

Below is also information about the GSST introduction day, PhD courses and validation of Master's programmes for students who are studying for their Master's in parallel with a PhD programme.

Master's contract for 3+5/4+4 PhD students (Part A only)

PhD students who study for their Master's degree in parallel with a PhD programme (3+5 or 4+4) have to make a plan for their 60 ECTS Master's courses; a Master's contract. This enables the head of Master's programme and the study administration to validate the content of the Master's programme and issue a valid Master's degree diploma.

The Master's contract must be completed immediately after admission to GSST, and it should be attached to your PhD plan.

Drawing up the Master's contract

You have to fill in the Master's contract (in Danish: "Kandidatkontrakt") electronically through the Contract generator (in Danish: "Kontraktgenerator"). Please follow these steps:

  1. Start by either creating a new contract or choosing to edit a previous one.
  2. Select the Master’s contract template and then tick off the box "PhD student". The template will then display a qualifying exam instead of a Master’s thesis.
  3. Fill in the form with relevant Master's (or Bachelor's) courses - in total 60 ECTS.
  4. Click on "Send" to send the contract to the relevant head of Master's programme for approval. 

When the approved contract is returned to you from the head of Master's programme, export a PDF version and attach it to your PhD plan under the plan element "Other activities" and name it "Master's programme".


To sign up for Master's courses as part of your Master's course programme, please follow the same procedure as regular Master's students and register through the online Self Service facility. Note that the online facility is only open at certain times:

  • Registration for courses in the spring semester: November 1-5
  • Registration for courses in the autumn semester: May 1-5

It is your own responsibility to check that you are registered for the correct courses. When you register for a course, you will automatically be registered for the exam.

You can only edit your registrations in the above-mentioned periods. Remember, you have to update your Master's contract and have it reapproved every time you make changes to your study programme.

See your relevant study portal for more information.

Introduction day

Four times a year, GSST invites new PhD students to a mandatory one-day introductory course. It’s a day filled with important information about being a PhD student at the Faculty of Science and Technology.

Head of Graduate School, Professor Jes Madsen will give an overall introduction and you will be able to meet your fellow PhD students and representatives from a range of AU units that might be relevant for you to know during your PhD programme.

The introduction day will provide you with:

You will automatically receive an invitation via e-mail.

Responsible conduct of research

Research is the foundation for all activities at Aarhus University. Therefore, we must strive to ensure the reliability and integrity of our research. This entails that everyone who conducts research at Aarhus University must act in accordance with the basic principles that constitute the foundation for all research.

Aarhus University works to ensure that research is conducted responsibly and to safeguard the freedom of research of the university and the individual researcher in different ways. Learn more on Aarhus University's webpage on Responsible conduct of research.

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